Welcome!

We are delighted to invite you to partner with us as a vendor for HOPE for the Holidays!   Click the pink box above to apply to be a vendor.  We have over 100 vendor spots available.  These spots will be assigned on a first-come, first-served basis.  Be sure to get your application in early to secure the BEST booth location!  Please note that we will request photo submissions. (1 of your booth, if possible, and 2 of your products).  We will let you know within one week of this submission whether you are accepted into the show.  

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Show Hours

1:00pm - 8:00pm on Friday, October 24

9:00am - 5:00pm on Saturday, October 25

Exhibitors may enter the show one hour prior to the opening time.

 

Move In

Friday from 9:00am - Noon

All set up must be completed by Noon on Friday.

Silent Auction Items (more info below) must be submitted by 10:00 on Friday morning.

Vendors must check in and pick up a Vendor Packet upon arrival.

 

Move Out

Saturday from 5:00pm - 7:00pm

Please note that it is VERY important that you commit to the ENTIRE event.  Because breaking down early impacts both paying vendors and customers, we will not allow vendors to break down or begin packing up prior to 5:00pm.  This includes bringing in boxes or taking down signs or displays.  Thank you for your cooperation.

 

Sprinkles & Sips

Free donuts and hot chocolate will be provided to shoppers beginning at 9:00 on Saturday while supplies last.

 

Vendor Parking

Vendors are asked to unload at Entrance A or Entrance B.  Once you have unloaded, you should park your vehicles in the football stadium parking lot.

 

Dressing Rooms

Please do not use the bathrooms as dressing rooms.  If you are selling items that might need to be tried on, please provide a dressing room for your customers.

 

Signage

Signage should be printed and professional-looking.  Please do not use handwritten signs (with the exception of handwritten chalkboard signs).

 

Aisles

Please be mindful of your space.  For safety reasons, we ask that you do not block aisles.  Please be respectful of your neighbors’ spaces, and do not block their spaces in any way. 

 

Electricity

If you are in need of electricity for your space, you must reserve this when you apply for the show. The cost of this is $25. Vendors are responsible for bringing extension cords.

 

Help Us Promote Your Business!

You are encouraged to send us images that we can use on social media to promote both your business and the event.  Email your logo and 2-4 product images to jennifer@journeybags.org.  Close up images are best.  Low-quality images will not be used.

 

Hotels

Recommended hotels in Murray are:

Hampton Inn:  1415 Lowes Drive, Murray KY | 270 767 2226

Springhill Suites:  1512 N 12th Street, Murray, KY | 270 917 8000

 

Name Badges

Each vendor will be provided with 4 name badges at no charge.  Additional badges are $5.  Name badges must be worn at all times.

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Admission Passes

Each vendor will receive 4 admission passes.  These can be used as giveaways on your social media or can be gifted to friends/family/customers.

 

Taxes

Individual vendors are responsible for collecting and reporting Kentucky sales tax.  The Kentucky sales tax rate is 6%.  A form will be provided in your vendor packet.  The city of Murray requires a $10 vendor fee per vendor.  That will be paid upfront upon registration.

 

Things to Note:

• Staples, pins, nails, stickers, paint, masking tape and duct tape are not allowed on walls, floors, windows, posts, columns, or mirrors.  Nylon tie straps or painter’s tape for use on floors is permitted.

• Loading or unloading is prohibited in fire lanes.

• Heavy plastic material must be used on the floor for any exhibit or display using oil, water, or any plants.

• Helium balloons are not allowed.

• No animals are allowed in the building with the exception of seeing-eye dogs or service animals.

• There will be no smoking inside the venue.  HOPE for the Holidays is a smoke-free event.

• Exhibitors are not allowed to stand in the aisles or walk the aisles handing out literature.  All selling should occur within your booth.  Vendors are not allowed to “shout” at customers as they pass.

 

Booth Fees

Because we know that the upfront costs for vendors can be high, we are doing our best to keep your costs low while still raising funds for our cancer warriors.  Each Journey Bag that is distributed costs around $200.  Each vendor's booth fee will go directly to offsetting this cost. Price breaks will occur with the purchase of additional spaces. These prices are considered minimum fees--a vendor may choose to donate additional funds to assist our cause.  

 

Early Bird Rate:  (Deadline is April 1, 2025.)

• 10x10 space = $150 and a silent auction item with a minimum value

• 10x20 space = $275 and one - two silent auction item with a minimum combined value of $50 

• 10x30 space = $400 and one - three silent auction items with a combined value of at least $75

• 10x40 space - $525 and one - four silent auction items with a combined value of at least $100

 

Regular Rate:  (Deadline is August 1, 2025)

• 10x10 space = $200 and a silent auction item with a minimum $25 value

• 10x20 space = $325 and one - two silent auction item with a minimum combined value of $50 

• 10x30 space = $450 and one - three silent auction items with a combined value of at least $75

• 10x40 space - $575 and one - four silent auction items with a combined value of at least $100

 

Vendor booths will be assigned on a first come-first served basis, so the earlier you register, the better your spot will be!

 

For third-party sales vendors, we will accept no more than two vendors for each brand (Tupperware, Pampered Chef, Thirty-One, etc.)

 

A deposit of half of your booth fee is required at the time of registration. Deposits are non-refundable. An invoice will be sent out on September 1 for the remaining balance that will be due by October 1. Any register vendor that doesn't attend will forfeit this fee as a donation to Journey Bags.  Exceptions can be made at the discretion of our Executive Director for emergency situations on a case-by-case basis.   

 

Silent Auction

Journey Bags will be hosting a Silent Auction during HOPE for the Holidays.  We are requiring each vendor to provide at least one item as described above.  Because bids will be made via an online app, vendors will be required to send a properly staged picture of the item they are donating to jennifer@journeybags.org by September 15, 2025.  Items should be photographed with a white background if at all possible.  Please do not send copyrighted photographs.

 

Silent auction items must be submitted in person during vendor check-in.